Studio Operations Coordinator

We’re looking for a structured, proactive operator to coordinate office structure, project operations and manage marketing follow-through.

What You’ll Do

1. Proposals & Contracts

Assist with drafting client proposals

Turn approved proposals into contracts and manage all legal coordination

Liaise with client and internal legal teams, track revisions, and ensure timely sign-off

Monitor key contract milestones and obligations

2. Operations Support & Data Coordination

Receive performance and efficiency reports from Finance Department

Share key insights with teams and founders to support informed decision-making

Flag issues early for resourcing, delays, or financial risks.

Keep internal comms clear and focused with regular status updates.

Assist project teams by monitoring project workflows, anticipating busy periods and deadlines, collating drawings and technical documents

Ensure a logical, systematic approach to the management of information within the project team

Manage time tracking software.

3. Marketing & Project Promotion

After project delivery, coordinate photography, gather project descriptions, and prepare content

Pitch projects to media outlets and awards

Oversee the firm’s social media, either directly or by managing an external partner

Maintain a calendar of PR and visibility opportunities

Manage studio’s marketing material and social media channels, press requests and assist with website maintenance.