Office Manager

We are a young architecture and design studio searching for an enthusiastic office manager to join our team and grow with us. As the Office Manager, you will play a critical role in supporting the studio’s operations, managing administrative tasks, and serving as a key point of contact for clients, team members, and vendors. Your proactive approach and organizational skills will help maintain an efficient, welcoming, and creative workspace.

Key Responsibilities

• Office Operations: Manage day-to-day administrative tasks, including scheduling, correspondence, and office supplies inventory.
• Financial Administration: Handle invoicing, expense tracking, and basic bookkeeping in coordination with the finance team.
• Client Relations: Serve as the first point of contact for clients, ensuring a professional and positive experience.
• Team Support: Coordinate meetings, presentations, and project schedules; assist with travel arrangements and event planning.
• Vendor Management: Oversee relationships with service providers, ensuring contracts and agreements are up to date.
• Studio Environment: Maintain a clean, organized, and inspiring office atmosphere that reflects the studio’s creative ethos.

Requirements

• Fluent in English
• 2+ years experience in an administrative, office management, or similar role; experience in a creative or architectural environment is a plus.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite, Google Workspace, and familiarity with project management tools.
• Basic knowledge of financial software (e.g. Epsilon Smart) is a bonus.
• Experience in social media content creation is a bonus.

Personal Attributes

• A proactive and resourceful problem-solver.
• Friendly, professional, and approachable demeanor.
• Passion for design, architecture, or the creative industries.

Please send your CVs to [email protected]