Studio assistant

The studio assistant will work as part of the team with direction from the General Manager. The role involves a range of administrative and operational tasks that facilitate the smooth running of the studio.

The following qualities would be valuable; a can-do attitude, confidence to work independently, effective multitasking, flexible in accordance with the needs of the studio.

Responsibilities

–       Assisting in the management of the studio diary, ensuring meeting times are coordinated efficiently

–       Answering telephones, directing calls and filtering messages

–       Uploading project documents to centralized platforms

–       Organizing business travel

–       Office administration; handling post, couriers, deliveries, filing, scanning, archiving

–       Ordering of goods and services (stationary, consumables)

–       Meeting and greeting clients and visitors, providing refreshments and maintaining a high level of service

–       Assisting in recruitment communication

–       Providing assistance to the team as may be needed

–       Preparing meeting rooms, setting up client presentations

–       Ensuring that the studio is well maintained and presentable

Essential experience/skills

–       Two years’ minimum experience in similar role

–       Proficiency in Microsoft Office, particularly Word and Excel

–       Good telephone and client facing manner

–       Strong organizational skills/ability to multitask

–       Numerate and analytical with excellent written and verbal communication skills

–       Fluent in Greek and English

Desirable experiences/skills

–          Some level of proficiency in Photoshop

–          Experience in administration and customer service, ideally within the creative industries

–          An interest in architecture and design

–          Driving license

Tagged as: studio assistant