Job description: We are looking for an Office Manager to organize and coordinate
administration duties and office procedures. Your role is to create and maintain a pleasant
work environment, ensuring high levels of organizational effectiveness, communication and

Role & Responsibilities:
• Ensuring the smooth running of the office and undertaking all relevant admin
• PA support to the founding directors
• Managing diaries, organizing meetings, booking and arranging travel and
• Managing databases and filing systems
• Producing documents, reports and presentations
• Monthly payroll and keep organized records
• Process invoices and follow up with clients, suppliers and partners
• Project resourcing, ensuring projects are scheduled and staffed to deliver excellence
• Supporting HR and recruitment, including approving staff holidays and onboarding.
• Personal assisting on day-to-day matters.

Requirements and skills:
• Proven experience as an Office Manager, Front Office Manager or
Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Proficiency in English
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Bachelor degree in Administration or additional qualification as an
Administrative assistant or Secretary will be a plus

Job Overview
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