Introduction
The website jobs.archisearch.gr (the “Platform”) is operated by ARCHISEARCH (the “Company”, “we”, “us” or “our”).
We are committed to protecting the privacy and personal data of all individuals who interact with the Platform, including job seekers, employers, recruiters and visitors. This Privacy Policy explains how we collect, use, disclose, store and otherwise process personal data when you access or use the Platform and its related services.
All processing activities are carried out in accordance with Regulation (EU) 2016/679 (“GDPR”), Greek Law 4624/2019, applicable ePrivacy legislation and any other applicable data protection laws and regulations.
- Data Controller
The Data Controller responsible for the processing activities described in this Privacy Policy is:
ARCHISEARCH
[Insert full legal entity details]
Address: [Insert Address]
Email: privacy@archisearch.gr
Website: https://jobs.archisearch.gr
If you have any questions regarding this Privacy Policy or wish to exercise your rights under applicable data protection legislation, you may contact us using the details provided above.
- Categories of Personal Data We Collect
3.1 Information Provided by Users
When you create an account, submit an application, upload a curriculum vitae, communicate with employers or recruiters, or otherwise interact with the Platform, we may collect personal information including your name, email address, telephone number, postal address, nationality, professional title, educational background, employment history, skills, qualifications, certifications and professional licenses.
We may also process portfolio links, LinkedIn profile information, salary expectations where voluntarily provided, availability information, cover letters, CVs and any other information that you choose to include in messages, application forms or recruitment-related communications.
3.2 Employer and Recruiter Information
Where the Platform is used by employers or recruiters, we may process information relating to their organisation, including company name, business contact details, contact person information, billing details, job posting information and recruitment preferences.
3.3 Automatically Collected Information
When you visit or use the Platform, certain technical information may be collected automatically. Such information may include your IP address, browser type, operating system, device information, session identifiers, cookie identifiers, website usage data, referral URLs, access logs and information regarding the date and time of your visit.
3.4 Special Categories of Personal Data
The Platform does not intentionally request or require applicants to provide special categories of personal data within the meaning of Article 9 GDPR, including information relating to health, religious or philosophical beliefs, political opinions, trade union membership, sexual orientation or biometric data.
Applicants are encouraged not to include such information in their applications or CVs unless it is strictly necessary for a particular recruitment process. Where special category data is voluntarily provided, it will only be processed where a lawful basis exists under applicable legislation.
- Purposes of Processing
We process personal data primarily for the purpose of facilitating recruitment and employment opportunities through the Platform. This includes creating and managing user accounts, enabling candidates to upload and maintain professional profiles, facilitating job applications, matching candidates with relevant vacancies, allowing employers to identify suitable candidates and supporting communications between candidates, recruiters and employers.
Personal data is also processed for the administration, operation and security of the Platform. Such processing includes user authentication, fraud prevention, technical support, performance monitoring, security management and the continuous improvement of our services.
Where permitted by law and subject to your communication preferences, we may use contact details to send newsletters, inform users about relevant job opportunities, promote industry events and services and provide career-related information. Users may opt out of such communications at any time.
We may additionally process personal data where necessary to comply with legal obligations, respond to lawful requests from competent authorities, establish, exercise or defend legal claims and protect our legitimate business interests.
- Legal Bases for Processing
Depending on the circumstances, personal data may be processed on the basis of your consent, the performance of a contract, compliance with legal obligations or our legitimate interests.
Consent may be relied upon for activities such as newsletter subscriptions, the publication of candidate profiles, marketing communications and the deployment of non-essential cookies and similar technologies.
Processing may be necessary for the performance of a contract when creating and administering accounts, providing recruitment services, facilitating job applications and enabling candidate-employer matching.
Certain processing activities may be required to comply with applicable legal obligations. In addition, we may process personal data on the basis of our legitimate interests where necessary to ensure platform security, prevent fraud, improve our services, perform internal analytics and protect our business operations, provided that such interests do not override the rights and freedoms of data subjects.
We process personal data under one or more of the following legal bases:
Article 6(1)(a) GDPR – Consent
- Newsletter subscriptions
- Optional candidate profile publication
- Optional marketing communications
- Optional cookies and tracking technologies
Article 6(1)(b) GDPR – Contract
- Account creation
- Recruitment services
- Candidate-employer matching
- Employer account administration
Article 6(1)(c) GDPR – Legal Obligation
- Compliance with applicable legal requirements
Article 6(1)(f) GDPR – Legitimate Interests
- Platform security
- Fraud prevention
- Service improvement
- Internal analytics
- Protection of our business interests
- Automated Matching and Artificial Intelligence
- Recipients of Personal Data
Personal data may be disclosed to employers and recruiters where candidates submit applications or choose to make their profiles visible to potential employers.
We may also share personal data with carefully selected service providers that assist us in operating the Platform. These providers may include hosting providers, applicant tracking system providers, email service providers, analytics providers, security service providers and customer support vendors. Such parties process personal data only on our documented instructions and under appropriate contractual safeguards.
Where necessary, personal data may also be disclosed to professional advisers, including lawyers, auditors and consultants, as well as to competent public authorities, regulators, courts or law enforcement agencies where disclosure is required by law.
- International Transfers
Where personal data is transferred outside the European Economic Area, we ensure that appropriate safeguards are implemented in accordance with Chapter V GDPR.
Such safeguards may include adequacy decisions adopted by the European Commission, the use of Standard Contractual Clauses approved by the European Commission, participation in recognised international transfer frameworks, including the EU-U.S. Data Privacy Framework where applicable, or any other lawful transfer mechanism recognised under applicable data protection legislation.
- Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected and to comply with applicable legal obligations.
As a general rule, candidate profiles may be retained for up to twenty-four (24) months following the last account activity, while job application records may be retained for up to thirty-six (36) months. Newsletter subscription information will generally be retained until consent is withdrawn or the individual unsubscribes. Security logs and technical records may be retained for periods determined by operational, legal and security requirements.
Where necessary, personal data may be retained for longer periods for the establishment, exercise or defence of legal claims or where required by applicable law.
- Your Rights
Subject to applicable law, you have the right to request access to your personal data, obtain rectification of inaccurate information, request erasure of personal data, restrict processing, object to processing and receive a copy of certain personal data in a structured, commonly used and machine-readable format.
Where processing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of processing carried out before such withdrawal.
Requests concerning the exercise of your rights may be submitted to privacy@archisearch.gr. We will respond within the timeframes prescribed by applicable data protection legislation.
- Cookies and Similar Technologies
The Platform uses cookies and similar technologies to ensure its proper operation, improve user experience, analyse website performance and, where permitted, support marketing activities.
Further information regarding the categories of cookies used, their purposes, retention periods, third-party providers and available consent options is provided in our Cookie Policy.
Non-essential cookies are deployed only where valid consent has been obtained, where such consent is required by applicable law. Users may modify or withdraw their consent at any time through the Cookie Settings functionality available on the Platform.
- Security Measures
We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
Such measures may include encryption during transmission, role-based access controls, security monitoring and logging, vulnerability management procedures, backup systems, incident response procedures and multi-factor authentication where appropriate.
Although we strive to maintain a high level of security, no method of transmission over the internet or method of electronic storage can be guaranteed to be completely secure.
- Third-Party Websites
The Platform may contain links to third-party websites and services, including employer websites, professional networking platforms, portfolio websites and external recruitment tools.
This Privacy Policy does not apply to such third-party services, and we are not responsible for their privacy practices. Users are encouraged to review the privacy notices and terms applicable to any third-party websites they visit.
- Complaints
If you believe that your personal data has been processed in violation of applicable data protection laws, we encourage you to contact us first so that we may address your concerns.
You also have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA) or with the competent supervisory authority in the Member State of your habitual residence, place of work or place of the alleged infringement.
Information regarding the HDPA is available at www.dpa.gr.
- Changes to this Privacy Policy
We may amend or update this Privacy Policy from time to time in order to reflect changes in our services, legal obligations or data processing practices.
Any material changes will be published on the Platform together with the updated effective date. Users are encouraged to review this Privacy Policy periodically to remain informed about how their personal data is processed.
Last Updated: 24/06/2026